Creating a 2010 Outlook Signature with Hyperlinks

Want to jazz up your email signature in Outlook 2010? Add social media links to your email signature for LinkedIn, Facebook, Twitter and your blog. You can make a hyperlink to your social media sites so mail recipients just “click” right to them. Follow these simple steps to add your signature.

  1. Get your logos. You will need your company logo and logos for the social media sites to hyperlink. There are many logos to choose from that are in the public domain. If you want to use a logo that requires payment or special permission, make sure to satisfy all requirements before using.
  2. Get your hyperlinks. Go to each of your social media sites and cut/copy the links to that site. Be sure that you use the links that do not require login to the site. For instance, when you login to Twitter your homepage is: http://twitter.com/home. For others to see you, use the link to your account. For instance: http://twitter.com/LANSystems.
  3. Open a new E-mail. On the Message tab, in the Include group, click Signature, and then click Signatures.  
  4. On the E-mail Signature tab, click New.
  5. Type a name for the signature, and then click OK.
  6. In the Edit signature box, type the text that you want to include in the signature.
  7. To format the text, select the text, and then use the style and formatting buttons to select the options that you want.
  8. To add a graphic, click Picture, browse to a picture, click to select it, and then click OK. Common image file formats for pictures include .bmp, .gif, .jpg, and .png.
  9. With the Picture selected, click Insert Hyperlink, type in the information or browse to a hyperlink, click to select it, and then click OK
  10. To finish creating the signature, click OK.
  11. Signatures can be added automatically to all outgoing messages, or you can choose which messages include a signature.  Each message can contain only one signature.
  12. To insert a signature automatically, on the Message tab, in the Include group, click Signature, and then click Signatures.
  13. Under Choose default signature, in the E-mail account list, click an email account with which you want to associate the signature.
  14. In the New messages list, select the signature that you want to include.
  15. If you want a signature to be included when you reply to or forward messages, in the Replies/forwards list, select the signature. Otherwise, click (none).
  16. Adjust until you like the look.
  17. Create a new email message and check the signature format. Make sure to verify all links.
  18. Use with all email messages. And be sure to add  logos as you add new social media sites.
About Mary

Ms. Hester is the CEO of LAN Systems, which provides IT solutions in the Greater Metro Atlanta Area. You can contact Mary at mary@lansystems.com.

Speak Your Mind

*